Q. What is the audit procedure?     

A. The licensee will receive the initial notice informing them that they are being audited. It will indicate how many PDHs were claimed, and will provide a date for return of the documents needed to complete the  audit. This is generally 30 days from the date of the letter. The licensee  then replies to the notice via e-mail, mail or fax. Once this requested information is provided, it is reviewed by Board staff and if in compliance, a letter will be sent to the licensee informing them of the results.

Q. What if I’m unable to respond to the audit in the time specified?

A. Notify the Board’s designated point of contact ASAP.  The Board staff will grant extensions to respond to the audit in certain circumstances.

Q. What happens if a licensee does not respond to the initial audit notice?

A. If a licensee fails to reply to the initial audit notice, a second notice will be sent by Certified Mail-Return Receipt Requested. This notice will include information on the ramifications for not responding to the audit to include the staff requesting the Board to authorize an investigation.   If the Board determines that the licensee is in violation it may revoke, suspend or refuse to renew the certificate of licensure; issue a reprimand; and levy a civil penalty of up to $5000.00 against Professional Engineers/$2000.00 against Professional Land Surveyors.

Q. I’m being audited, what type of documentation do I need to supply the Board?

A. A log including the type of activity claimed, sponsoring organization, location, duration, instructor’s or speaker’s name, and PDH credit earned; or attendance verification records in the form of completion certificates, or other documents supporting evidence of attendance.

Q. What happens if I submit evidence of self-study for all or part of the PDHs claimed?

A. The licensee will be denied credit for self-study.  The licensee will be given 90 days to make up the hours with qualifying courses/activities.  If the licensee fails to comply within 90 days the staff will request the Board to authorize an investigation for non-compliance with the CPC Rules.

Q. What if I claim hours that couldn’t be verified, but I had enough carryover hours?

A. The licensee will be deemed to have failed the audit.  The staff will request the Board to authorize an investigation to determine  compliance with the CPC Rules.

Q. What if I send a log reflecting the hours claimed, but it doesn’t include all the information required by Board Rule .1706?

A.  The licensee will be required to submit a compliant log or other  acceptable verification records before the audit can be completed.

Q. What if I’m audited and I submit documentation for more PDHs that I claimed on the license renewal?

A. Staff will only grant credit for PDHs up to the number claimed on the renewal, but not more than 30 PDHs, as only 15 PDHs can be carried  over.